Office Administrator

Reports To: Executive Director

Position Summary
As the primary clerical representative, the Office Administrator provides vital administrative support to ZMA staff, the museum, and its guests. The ideal candidate is an efficient, organized, detail-oriented professional with enjoys working in a busy environment with a wonderful staff.

Primary Responsibilities

  • Support the Executive Director performing routine filing, managing ZMA mail, maintaining ZMA calendars; guest service desk; answering incoming phone calls, and data tracking and reporting.

  • Assist the director to support the ZMA Board of Directors by organizing meetings, events, and retreats and ensuring timely meeting communications.

  • Maintain office supply areas, coordinating the maintenance of office equipment including printers, phones, computers, and typewriter etc., ordering supplies as needed.

  • Compile gift baskets and required paperwork for event promotions.

  • Manage select museum events, creating event set-up sheets and event workflows, and securing state liquor licenses; purchasing food and other event-related items; assisting with event-related food preparation, and drafting acknowledgement letters for event participants.

  • Manage the presence, organization, and efficiency of the museum’s main guest service desk and kiosk; Draft monthly volunteer information.

  • Welcome and assist ZMA guests, providing information to visitors about the ZMA.

  • Other duties as assigned.

 Required Qualifications

  • Previous office administration experience required with the ability to conduct routine administrative responsibilities effectively, enthusiastically, and accurately; excellent written and oral communication skills with the ability to communicate well to a range of audiences.

  • Experience in business, hospitality, or related field. No art or museum experience is necessary.

  • Ability to assess and manage multiple competing priorities; have excellent organizational, time management, and creative problem-solving skills; ability to work well with a dynamic schedule.

  • Capacity to work collaboratively; a self-starter with the ability to work independently and follow through on all assignments with minimal direction, ensuring that responsibilities are completed on time, within budget, while maintaining the highest standards.

  • Commitment to providing excellent guest services, valuing diverse audiences.

  • Demonstrated Word, Outlook, and Excel skills required.

  • Willingness to work select weeknights and weekends throughout the calendar year.

 Position Status

  • Full-time; Non-exempt; Anticipated full-time schedule: 40 hours each week, 8am–5pm Monday–Friday. Select Thursdays 10:30am–7:30pm.

  • Compensation commensurate with experience, hourly range $15–$20.

  • Position requires satisfactory completion of BCI background check.

  • Generous benefits package, which begins after the three-month probationary period.

    • 100% paid health care coverage, which includes a vision and dental plan

    • $1,000 annual HSA or Health Savings Account contribution; ZMA contributions are paid monthly

    • $30,000 life insurance policy

    • 120 hours of Paid Time Off (PTO) each calendar year (Jan-Dec)

    • 8 paid holidays each calendar year.

    • A matching contribution equal to your salary reduction contribution up to a limit of 3% of your compensation for the year to a 403(b) Simple IRA. Eligibility begins three months after successfully completing the probationary period, or usually six months after candidate begins full-time employment at the ZMA.

Application Submission Guidelines

Candidates should submit a cover letter, resume, and the names, titles, and phone numbers of three professional references via email to director@zanesvilleart.org.  The subject line should read: Office Administrator Position. This position is open until filled.

About The Zanesville Museum of Art

The Zanesville Museum of Art ignites human imagination and understanding through the visual arts by utilizing its permanent collection, facilities, exhibitions, and public programs to enhance the cultural life of the community and preserve its heritage.

The Zanesville Museum of Art is an equal opportunity employer and is strongly and actively committed to diversity within its community. The Zanesville Museum of Art is an equal opportunity employer and is committed to building an inclusive environment that welcomes and values diversity. This includes our staff, board of directors, volunteers, and visitors. As an organization we recognize the importance of attracting and retaining talented people of different backgrounds.

For over 85 years, the Zanesville Museum of Art has maintained an encyclopedic collection of over 8,500 paintings, sculptures, prints, drawings, and decorative arts that span thousands of years and represent diverse cultures. We hold particularly strong collections of regional American art pottery, glass, works on paper, and paintings.  Select works are displayed in one of eighteen galleries in the 34,000 square foot modern structure constructed in 1977 and expanded in 2002. For more information visit www.zanesvilleart.org.